Enhanced 3PL charging functions for WMS

An automated charge calculation module with the flexibility to handle varied customer charging requirements is an essential part of any WMS solution for logistics and fulfilment providers. It allows the production of regular, accurate invoices for services with minimum admin input, and is key to maintaining cash flow and overall business efficiency.

The new functions in ProSKU WMS provide the means to define a standard charge period of day, week or month, and create a highly flexible charging structure. This can comprise fully automated charges like RH&D and (storage) rental, a pre-defined menu of additional charges which can be automated or optionally applied, and a ‘single use’ charge option for ad-hoc use.

This means that ‘standard’ charges like rental which may apply to the majority of customers can be calculated by the system and stored ready for invoicing without intervention. Non-standard or occasional charges can be automated for the occasions they occur or initiated by users at key points in the operation. All charges are then reviewable prior to period end invoice generation.

Storage rental charges can be calculated on the different bases of highpoint, balance, or ‘week or part thereof’ to maximise revenue capture regardless of storage fluctuations. For receipts, orders and despatches where unit volumes are a factor, charges can be set by the unit, for an entire transaction, or both, the only limitation being the number of different charges you want to create.

One of the more unusual requirements catered for by the new functions is the means to charge storage rental based on location, as well as part-location usage. This allows a fixed charge to be made for individual location occupancy irrespective of quantities stored. However, a part location, defined as less than 50 per cent of location capacity, does allow a separate definable charge to be made.

Another useful facility is the option to generate credits against charges. These can be created in the same way as adding an ad-hoc charge during the various processes of the operation. This makes it easy to apply a discount against a specific charge made, for example on a particular receipt or order. This is then shown on the invoice as a credit against the charge and the discount amount deducted.

All charges can be viewed, checked and adjusted if necessary before invoice creation, for which there are three options: PDF format for printable hard copy, automatic emailing to customers and a CSV export for external system use. Automated integration with other applications by open API or other file transfer options according to individual system requirements is also available.